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Landlord deadline checker
Check key safety and rent-increase dates for a rental property in England. Covers England
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Landlord tools · England · 4 files: 2 Excel workbooks, a Word document and a folder set
Landlord paperwork kit for England
Work out and keep every property's dates, record rent and repairs, send the letters tenants need and file each document: four files for all your lets in England, bought once.
£29one-off payment for all four files · download straight away
Less than one gas safety check. The four files are £29 once; a gas safety check is needed every year.
Last checked : rules and figures checked against the official sources linked in the file. Updates within this edition are free: if the file changes, ask for fresh links and you get the new version.
| Property | Next due | Status |
|---|---|---|
| Flat 2, Elm Rd | 10 Dec 2026 | Due soon |
| 14 Mill Lane | 30 Mar 2027 | OK |
| 7 Park View | 20 Sep 2026 | Overdue |
Example data. Each file has a free example that shows the full layout.
What’s in the kit
Bought separately before October 2026, the four files cost £45.
- Property compliance tracker (Excel): gas, electrical (EICR), EPC and deposit dates worked out for every property, a rent increase planner and a proof-of-service log
- Calendar file: open your saved tracker on rulemind.co.uk/landlords/calendar/ to put every due date in your phone or computer calendar
- Rent and repairs ledger (Excel): rent paid and arrears per property, repairs and how long they took, and a year summary for your tax return
- Landlord letters (Word): pet request replies, a rent increase cover letter, the information sheet cover letter and a new-tenancy checklist
- Paperwork organiser: 11 numbered folders to copy for each property and a checklist of 21 documents with how long to keep each
- Clean tabs for your own properties, plus a filled-in example of each
How it works
Best for: Landlords in England with one to four lets who manage them themselves and want no account, no app and no subscription.
- Download the four files and save them where you keep your property papers.
- Type each property's last gas, electrical and EPC dates into the tracker. The due dates work themselves out.
- Open the saved tracker on the calendar page to put the dates in your phone.
- Use the ledger, the letters and the folders as each job comes up.
Paperwork organiser
Zip: folders + Excel checklist · Zip of folders with an Excel checklist, tested in Microsoft Excel
Organise each property's documents with a folder structure, document checklist and file-naming guide.
- A numbered set of 11 folders to copy for each property
- A checklist of 21 common landlord documents, marked Have, Missing or Renew for up to 5 properties
- How long to keep each document, and why
- A clean checklist for your own properties, plus a filled-in example
Property compliance tracker
Excel · 4 tabs + filled-in examples · Excel file (.xlsx), tested in Microsoft Excel. No macros
Track certificate and tenancy deadlines in Excel, with calculated due dates and colour-coded status.
- Gas safety, electrical installation condition report (EICR), energy performance certificate (EPC) and deposit dates, with next due dates calculated
- Rent increase planner: the earliest start date and when to serve Form 4A
- Proof-of-service log with drop-down lists
- Clean tabs for your own properties, plus a filled-in example of each
Rent and repairs ledger
Excel · 5 tabs + filled-in examples · Excel file (.xlsx), tested in Microsoft Excel. No macros
Record rent payments and repairs, track arrears and prepare a yearly summary.
- Rent ledger with the arrears for each property and late payments highlighted
- Repairs log that counts the days to fix
- Contractor list and a tax-year summary for each property
- Clean tabs for your own records, plus a filled-in example of each
Landlord letters pack
Word · 9 pages · Word document (.docx), tested in Microsoft Word
Editable letters for pet requests, rent increases and sharing tenancy information in England.
- 5 letters: three replies to a pet request (agree, ask for more information, refuse), one for a rent increase and one for giving the government information sheet
- Proof-of-service log, blank and filled in as an example, to record what you gave and when
- New-tenancy checklist (14 items)
What it doesn’t do
It doesn't send reminders or book checks: the calendar file puts the dates in your own calendar. It is only as accurate as the dates you enter, and it doesn't include official forms such as Form 4A.
Templates help you organise and prepare. They aren’t legal advice and can’t guarantee that you meet every rule.
Price and delivery
£29one-off payment, all four files
- Pay by card on Stripe’s secure payment page. Download links for all four files appear straight after payment and are emailed to you
- Each link works 3 times within 14 days, so save the files: they are yours to keep
- Each file is stamped with your email address and order number
- Lost the links? Ask for them again
- Updates within this edition are free: ask for fresh links and you get the latest files
Also in the Landlord, self-employed and driver bundle.
Reviews
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Questions
Can I see it before I buy?
Yes. Download the free example file: it shows the layout with sample data, as a locked preview. The paid file is yours to fill in: its tabs or pages start empty, and a filled-in example of each comes with it.
What do I get, and how?
Download links appear straight after payment and are emailed to you. Each link works 3 times within 14 days, so save the file: the file itself is yours to keep. It’s stamped with your email address and order number. Lost the links? Ask for them again.
What can I open it in?
The spreadsheets are Excel files (.xlsx) with formulas and no macros, tested in Microsoft Excel. The letters and checklists are Word documents (.docx), tested in Microsoft Word. They may also open in Google Sheets, Google Docs or LibreOffice, but we haven’t tested every feature there, so try the free example file first.
Is it a subscription?
No. You pay once, and the file is yours to keep using.
Can I get a refund?
As these are digital files, change-of-mind refunds aren’t available once they’re issued, so please look at the free example first. If a file is faulty or not as described, your legal rights are not affected. Refund terms.
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